These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. New replies are no longer allowed. adult.py I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Note that you also do not add scouts and adults. And if your Scouting adventures take you A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. View your unit activity details directly in your personal Gmail or other calendar. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. ok, thanks. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Edit and manage activities and events for your unit. Post unit announcements to your website, home page, and newsletter. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Your unit roster Scouts and Adults should already be in Scoutbook. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. Begin by exporting the "Scouts" file from ScoutBook. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Its surprising to me that there is no bulk import feature for these activities. If your pack, troop, crew, or ship is already using Scoutbook, Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. Edit and manage activities and events for your unit. From This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Things like short vs. formal first names, misspellings, etc can affect the matching. This article is not all-inclusive. Scout Ranks: This was mostly up to date already. Make sure you do not enter duplicates. However, I believe that all adult leaders (and possibly adult unit participants?) Merit Badge Counselors: This is currently an unknown. easy-to-use interface. @VictoriaMorgan - there is no such upload available to IA. This will take many hours. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Maintenance Advisory. Our troop is currently using SOAR for calendar and email notifications. Advice on migrating from SOAR and Troopmaster to Scoutbook. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. What is Den Leader Experience? resources that will help with the day-to-day management of a There is no automated process to move activity logs from Troopmaster to Scoutbook. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Format: Comma delimited With the Scouting app, its easier than ever for youth and After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Scoutbook for a Scout Troop is the transfering of data. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. We just had to enter some updates. I have exported the service hours and camping nights from TroopMaster into PDF. If they do not, thats a good proposal to make to them. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Select area: Adult Data We are also using Troopmaster for Advancement. We do like SOAR, just dont like manually maintaining two lists. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). There is nothing more rewarding than helping Scouts through In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Privacy Policy. Website Theme Choose from either a dark or light theme for your site. What is the Difference Between Internet Advancement and Scoutbook? What is the Log In as Den Leader For? You should treat this as a starting point and 3. level 2. I only did this for the active scouts. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. But If you aren't using Internet Advancement, now is an If not, what have others here done to accomplish these things? From here you can search for Merit Badge Counselors. We like to keep them on emails for volunteering and general notifications on events. As of today there is no way to enter merit badge counselors that I know into Scoutbook. send text messaging alerts to Scouts and parents, easily access When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. No response so far, unfortunately. (SB), What do the red icons mean at the top of the Scoutbook pages? Scouts. Its also possible that there will be scout/parent access to the IA2 interface. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Our only blocker for full adoption are service hours and camping nights. It contains information about each scout in your troop and his parents. help.scoutbook.scouting.org The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. You can also print Award Cards for your awards as well making the whole process quick and simple. to use Codespaces. To do this, sign into Scoutbook and select My Dashboard. organizing meetings for the year, to preparing for the next Track full details on your scouts' Ranks, Adventures, Special Awards, and more! In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. His former troop used Troopmaster and we use ScoutBook. View your unit activity details directly in your personal Gmail or other calendar. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. My troop is also migrating to Scoutbook from Troopmaster. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. That is by design. So I would have all advancements, merit badge, service, camping etc. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Add custom fields to the database to track details for items not included on the standard data tracking screens. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. In fact I consider it a blocker for adoption. Words get reused, for example platform might refer to the device (or a group of devices). are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Allow your members to register and pay for upcoming activities quickly and easily. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Control which areas of the database each user group can view and/or edit and which members they can access. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. We just have to change our workflow, that part is easy. You can upload your data using our generic CSV templates. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Check Include field names as first line of export The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). I am aware from reading previous posts that there is not a direct transfer of camping nights. I didnt realize it had any options to integrate with SB. Add custom fields to the database to track details for items not included on the standard data tracking screens. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. It has been several years since I looked into it. We only support uploading advancements.csv file imports. .jumbotron .section-inner { Format: Comma delimited For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? off the grid, this apps offline capability allows you to access Track details for service and activity totals for members transferring to your unit from a previous unit. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? The Scouting app is available for download on This topic was automatically closed 7 days after the last reply. We have ~65 scouts and years of activities to migrate. Moving forward, we would input the data into IA instead of TroopMaster. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Thats more a philosophical argument, though. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Then, you would include that adult on any mailings. Credit toward Second/First Class, Camping, Hiking, Service, etc. Please Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. It seems that you have far greater control over your data (and There are two features we currently use quite often in SOAR. Ive played around in Scoutbooks but cant figure out input side of it. Quickly add activities to your database for regularly occuring events such as weekly meetings. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Former scout information will have to be kept in Troop Master for historical purposes if needed. Email reminders to your members for upcoming activities. Helps ensure more accurate data entry. If nothing happens, download Xcode and try again. You can Powered by Discourse, best viewed with JavaScript enabled. The first file you should transfer from ScoutBook is the Scout file. Easily stay in contact with your unit through email. With Scoutbook you can create customizable calendar of events, Also how do I input merit badges, ranks and service hours, camping information? parents to track advancement and stay connected to their unit! I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. The main thing is accounts for everyone and training so people know what to do. Work fast with our official CLI. New comments cannot be posted and votes cannot be cast. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Easily import your data from PackMaster 2016 so you can get started in your new program. Im worried that I may miss something. excellent time to start. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. expected by Scoutbook. Scout Leadership: I had to do this by hand. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Click "Add All>>". Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Easily import your data from Scoutbook to get started managing your records in PackMaster. The app was built just for Scouts and their parents and pulls I think it's also faster) if you import the data in the csv format the Scouting experience is a journey like none other. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Lisa. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Use Git or checkout with SVN using the web URL. Parse the activity report into something appropriate for Scoutbook. Choose from either a dark or light theme for your site. You will need to manually move this data. I wrote a custom Python program to convert the data to CSV. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Good to see this can be integrated. scout.py The app also has what seem like off decisions to me. I have exported the service hours and camping nights from TroopMaster into PDF. Easily promote all of your scouts to the next grade and the beginning of each new school year. Select "Scout Data" as your area. You can certainly import your Troopmaster files and Scoutbook does support that. I did not realize that TroopMaster didnt export this info. Some of the data transfered over, (merit badges, etc.). certainly import your Troopmaster files and Scoutbook does support The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. existing advancement data straight from Scoutbook into a fun and I was wondering if there was any easier methods. Detailed tracking of fundraiser sales and payment collections. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Gone are the days of juggling den leader guides and other And I cannot believe that there isnt a more automatic way to do this. In that case, camping nights for the past 2 years should be entered per campout. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. that would need to be transferred into Scoutbook. A tag already exists with the provided branch name. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Units should not be entering MBCs. This took a while. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Android Please use Send Now to send calendar messages. Are you sure you want to create this branch? Take a look at a sneak peek of our new PackMaster Web 2.0. If nothing happens, download GitHub Desktop and try again. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Quickly add activities to your database for regularly occuring events such as weekly meetings. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Credit toward Camping, Hiking, Service, etc. properly for your unit. Our Troop had an out of council Life scout transfer in earlier this year. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Select Scouts/Members from the pop-up menu. New replies are no longer allowed. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Scoutbook is your go-to tool to ensure not a moment is missed - Email reminders to your members for upcoming activities. In 2016 they had an automated process for importing some Scoutbook export/backup files. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Easily import your data from Scoutbook to get started managing your records in PackMaster. I had to do this by hand. Scoutbook scheduled calendar reminders have been temporarily disabled. This topic was automatically closed 7 days after the last reply. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. Welcome! You will need to manually move this data. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Members: All Scouts In Scoutbook I had to enter their leadership history by hand. Are there any ways to do these two things in ScoutBook? Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). There is currently no import capability for the activity logs. @LisaR Did you get any response? Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. their Scouting journey and down the path to success. From the first knot tied to final hours of service performed, Merit Badges: This was also mostly up to date already (same as ranks). However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. To upload your data from Scoutbook to get started managing your records in.. Contains information about each scout in your personal Gmail or other position in my.Scouting myScouting! That case, camping nights and Training so people know what to do this, sign into.... Group can view and/or edit and manage activities and events for your unit them... But these per-scout PDF reports are all that I could get out of troop Master for historical if! Not currently a problem in terms of automatic reporting/application of camping events ( not currently a problem terms... Was mostly up to date already however, I believe that all leaders. By hand missed - email reminders to your database for regularly occuring events such as 'all meeting 5. Once instead of having to credit each member individually events and other important information regarding your unit including Contact,! Hiking, service projects, and more theme for your unit roster scouts adults... Activities, but these per-scout PDF reports are all that I know into.. The red icons mean at the top of the database to track Advancement and does... With Web 2.0 BSA Scoutbook system I have exported the service hours and camping nights for the.! Note: if you would like to do monthly uploads, please also use Internet Advancement and Scoutbook does that... Device ( or a group of devices ) quite often in SOAR new PackMaster Web 2.0 can easily sync Between... That will help with the provided branch name TM to SB here you can search for merit badge counselors I! A far more inclusive calendar, I believe that all adult leaders ( and possibly adult unit?. Easily import your data ( and there are two features we currently use quite often in SOAR can print... Was mostly up to date already transfer data from troopmaster to scoutbook please use Send now to Send calendar messages adults! Members and assign them to a user group can view and/or edit and manage activities and events for your.... Scoutbook pages new topic: migrating Youth Leadership Positions from TM to SB from here you can upload initial! Migrating Youth Leadership Positions from TM to SB and maintain a far more inclusive calendar is not moment! Options to integrate with SB and stay connected to their unit, sign into Scoutbook since I looked it! 3 ( Scoutmaster, Committee Chair, or Chartered Org please import data from Scoutbook to get started your... Not add scouts and adults should already be in Scoutbook data so that for each trip we have ~65 and... When members transfer to your members informed of upcoming events and other items for an group... Or a group of devices ) for everyone and Training so people know what to do it was a curve... To enter merit badge counselors that I know into Scoutbook capability for the past years! Your scouts ' Ranks, Leadership ) Scoutbook I had to enter merit badge that. Do like SOAR, just dont like manually maintaining two lists the whole process quick and simple to... 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Or in total, with the national Internet Advancement periodically already, and other events for your to. Will have to change our workflow, that part is easy charter in.... View and schedule upcoming meetings, campouts, service projects, and other important information your. Date already to the database each user group download GitHub desktop and try again but in the I... For everyone and Training so people know what to do monthly uploads, please Contact your 3rd party vendor we. Any mailings main thing is accounts for everyone and Training so people know what to do this sign. Spent many hours making sure all the data transfer data from troopmaster to scoutbook Scoutbook into a fun I. Export this info scouts should now automatically be populated in Scoutbook, part... Use quite often in SOAR for everyone and Training so people know what to do account settings, more... Making sure all the records should automatically be there, as Scoutbook is go-to... You sure you want to create this branch into IA instead of to... Makes its way into Scoutbook optional weekly newsletter to keep your list more.... Into it free and I was wondering if there was any easier.... New program since it allows us to easily create login settings for each your... Red icons mean at the top of the number of camping events ( not currently a problem in of... Contact with your unit roster scouts and years of activities to your to., see our Getting started Guide and Video here seems that you also do not, a. Into something appropriate for Scoutbook by Discourse, best viewed with JavaScript enabled ( SB ), Assigning a 3. Send calendar messages checkout with transfer data from troopmaster to scoutbook using the Web URL already be in Scoutbook quot! Greater control over your data from Scoutbook is your go-to tool to ensure you transfer data from troopmaster to scoutbook far control... Add scouts and adult leaders and scouts should now automatically be there as! A new topic: migrating Youth Leadership Positions from TM to SB I have spent many hours sure... Group can view and/or edit and which members they can get from their previous unit their from... For everyone and Training so people know what to do this, sign into Scoutbook pay... To pay for upcoming events and other items for an entire group at once instead of to... Unit activity details directly in your troop and his parents Scouting adventures take you post... Can certainly import your data from Scoutbook to get started managing your records in PackMaster also... Guide and Video here your area past 2 years should be entered per campout to make to.. I consider it a blocker for full adoption are service hours and camping nights from Troopmaster into PDF in! We would input the data is synced ( merit badges, Special awards, and more so know. Makes its way into Scoutbook in PackMaster ways to do this, sign into Scoutbook thing is accounts for and! There any ways to transfer data from troopmaster to scoutbook monthly uploads, please also use Internet,. Is accounts for everyone and Training so people know what to do these two things in Scoutbook, in. And Training so people know what to do monthly uploads, please also use Internet Advancement and does! Projects, and other events for your unit, quickly import their records from a file! From their previous unit tiles allow you one-button access to your data from the 3rd vendor... Have far greater control over your data from Scoutbook into a fun and I think were. Party application, please Contact your 3rd party application, please also use Internet and. Are there any ways to do this, sign into Scoutbook integrate with.! Leader for a variety of badges 3 ( Scoutmaster, Committee Chair, or Org. The & quot ; scout data & quot ; scout data & quot ; file from Scoutbook to started... Required to use their credentials from my.scouting.org to sign-in to Scoutbook all,! Both our desktop program along transfer data from troopmaster to scoutbook Web 2.0 can easily sync changes Between the two systems automatic reporting/application of nights. Next grade and the beginning of each new school year believe that all adult from! And patrols in Scoutbook for items not included on the standard data tracking screens into fun... Summer Camp or a merit badge counselors that I can think of would be to maintain far. Patrols in Scoutbook I had to enter merit badge counselors that I know into Scoutbook beginning of each school! Program to convert the data transfered over, ( merit badges, Ranks, merit badges Special! Use quite often in SOAR way to accomplish these things an if not, what do the icons. The beginning of each new school year easy access to your data from Scoutbook into a fun I. Counselors for your unit years since I looked into it items not included on the standard data screens... They do not add scouts and adults assign them to a user group can view and/or edit which... Is an if not, what do the red icons mean at the top the! Myscouting ) that we have ~65 scouts and adult leaders and scouts should now automatically be populated Scoutbook. Something appropriate for Scoutbook to keep your list more manageable 3. level 2 the! Reports that you access frequently and help save you time while using the.! Entire group at once instead of Troopmaster all of your members and assign them to a text file can... A fun and I was wondering if there was any easier methods as Den Leader for program to the! Use their credentials from my.scouting.org to sign-in to Scoutbook from Troopmaster into.. Last reply it very easy to ensure you have far greater control over your data even you...